Privacy Policy 

1. Introduction

Tunbridge Wells Curling Club (the “Club”) is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, and protect your personal data in accordance with the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018.   

2. Data Controller

Tunbridge Wells Curling Club is the data controller responsible for your personal data. Our contact details can be found on the Contact page of the website.

3. Information We Collect

We may collect the following personal information:

  • Membership Information: Name, address, date of birth, contact details (phone number, email address), membership category, payment details.
  • Participation Information: Records of your participation in Club activities, including competitions, leagues, and social events.
  • Communication Information: Records of our communications with you, including emails, letters, and phone calls.
  • Website Usage Information: Information about your use of our website (if applicable), including IP address, browser type, and pages visited.
  • Medical Information: If you choose to provide it, information regarding medical conditions that could affect your participation in curling activities.
  • Photographs and Videos: Images and recordings taken during Club events and activities.

4. How We Use Your Information

We use your personal information for the following purposes:

  • Membership Administration: Processing membership applications, managing membership records, and collecting membership fees.
  • Communication: Sending you information about Club activities, events, and news.
  • Event Management: Organizing and administering Club events, competitions, and leagues.
  • Safety and Welfare: Ensuring the safety and well-being of members and participants.
  • Legal Compliance: Complying with legal and regulatory obligations.
  • Marketing and Promotion: Promoting the Club and its activities (with your consent where required).
  • Website Improvement: Analysing website usage to improve our website and services (if applicable).
  • Medical safety: To ensure that proper care is provided in the event of an accident.

5. Legal Basis for Processing

We process your personal information on the following legal bases:

  • Contractual Necessity: Processing is necessary for the performance of a contract with you (e.g., membership agreement).
  • Legitimate Interests: Processing is necessary for our legitimate interests (e.g., managing Club activities, communicating with members).
  • Legal Obligation: Processing is necessary to comply with a legal obligation.
  • Consent: We may process your information based on your consent (e.g., for marketing purposes).

6. Sharing Your Information

We may share your personal information with:

  • Club Officials and Volunteers: For the purpose of managing Club activities.
  • Third-Party Service Providers: Who provide services to us (e.g., payment processors, IT support).
  • Governing Bodies: Such as [Relevant National Curling Organisation] for competition registration and administration.
  • Legal Authorities: When required by law.
  • Other members: For the purpose of team creation, and competition organisation.

7. Data Security

We take appropriate technical and organisational measures to protect your personal information from unauthorized access, disclosure, alteration, and destruction.   

8. Data Retention

We will retain your personal information for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. Generally, membership data will be kept for the duration of the membership, and for a period of 7 years following the end of the membership.   

9. Your Rights

You have the following rights regarding your personal information:

  • Right to Access: You can request access to the personal information we hold about you.
  • Right to Rectification: You can request that we correct any inaccurate or incomplete personal information.   
  • Right to Erasure: You can request that we delete your personal information in certain circumstances.   
  • Right to Restriction of Processing: You can request that we restrict the processing of your personal information in certain circumstances.   
  • Right to Data Portability: You can request to receive your personal information in a structured, commonly used, and machine-readable format.   
  • Right to Object: You can object to the processing of your personal information in certain circumstances.   
  • Right to Withdraw Consent: If we are processing your information based on consent, you can withdraw your consent at any time.
  • Right to Complain: You have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

10. Cookies (If Applicable)

If our website uses cookies, we will provide information about the cookies we use and how you can manage them on our Cookie Policy.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes.   

12. Contact Us

If you have any questions or concerns about this Privacy Policy or our data processing practices, please contact us at info@tunbridgewellscurlingclub.co.uk

Information Commissioner’s Office (ICO)

You can find further information regarding data protection at the ICO’s website: www.ico.org.uk.

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